The Executive Assistantsupport a senior film executive within Sony PicturesMotion Picture Groupand willbe responsible fora full range of administrative supportincluding:answering phones,maintainingcalendars, filing, meeting coordination, travel arrangements, handling correspondence, expense reports, and generalsenior leveloffice duties.

Responsibilities

• Manages executive’s calendar; schedules/coordinates meetings; handles any meeting preparation

• Screens and responds to incoming calls andfollows up on outgoing calls 

• Prepare documents,researchand presentations for high-level meetings 

• Drafts correspondence for executive (emails, agendas, meeting minutes, letters, memos, script notes,etc)

• Handles feedback, both constructive and critical, with openness and a growth mindset.

• Remains calm,composedand solution-oriented in demanding or high-stress circumstances.

• Able tomaintainclarity and focus eveninsituations involving ambiguity or competing priorities.

• Processes andtracksbilling, expense reports, etc.

• Disperseexecutivedocuments,as well ascreating andmaintainingfiles (electronic and hard copy)

• Book complex travel, both domestic and international; experience with private charters and visa regulationshelpful

• Assistwith event planning for executive 

• Serve as liaison for executive’s various boardsand charities 

• Ensureoffice proceduresrunsmoothly,efficientlyand effectively 

• Other general administrative duties (processing mail, copying,gifting,etc.)

• Miscellaneous duties asrequired

Qualifications

• A minimum of 5 yearsasexecutive assistant on a senior level deskin thefilmindustry;ideally in the development / production space

• Strongly prefer a candidate who has worked at a talent agency

• Expert in MS PowerPoint, Word,ExcelandOutlookas well as Adobe Acrobat 

• Exceptional organizational and interpersonal skills

• Must be able to multi-task and prioritize to ensure all assignments are completed inan accurateandtimelymanner

• Must be flexible – an ability to work well in an environment where needs and priorities are subject tomuchrevision

• Common sense, dependability,loyalty,discretion,resourceful,maturityand attention to detail arerequired

• Excellent communication skills – written and oral (must have a professional and courteous demeanor) 

• Knowledge of talent and filmmakers in the entertainment industry